Business/ trade fair/ exhibitor visa

15.07.2020 - Article

In order to speed up the procedure at the visa counter, you are kindly requested to present the documents exactly in the order as indicated in our document guide. 


1. Please bring your current passport + previous passports

passport needs to be valid for three months after the expiry of the applied visa;

please provide a police report in Urdu with an English translation/in English if a previous passport is lost
2. Visa application form
Download Application Form here
3. Two (2) biometrical Passport Photos

Example of passport photos

2 biometrical passport photos, not older than 6 months;

1 photo should be stapled on the application form and 1 photo attached with a paper clip

4. Valid travel health insurance policy

List of Health Insurance Companies

the original has to be signed if applicable; please provide the original and submit one copy;

please make sure that your insurance explicitly covers all Schengen States and not only Germany;

coverage minimum is 30,000 Euro
5. Signed health insurance declaration
Example of Health Insurance Declaration
6. Invitation letter/hotel booking/exhibition entry

a) Invitation (not older than 3 months) on company/organization letterhead detailing identity of person invited (name, position), purpose of visit (e.g. meetings, conference, factory visits);

dates and itinerary;

commercial register extract (Handels-registerauszug) of inviting company; authorization of the undersigned to authorize the Germany invitation and passport copy

b) Documentation as exhibitors:

  • copies of space confirmation, space invoice and proof of payment to the fair organizer (required even if applied through TDAP);
  • letter of invitation from the trade fair organizer is not required for registered exhibitors;
  • proof of hotel booking

c) Documentation as visitors:  

  • letter of invitation issued by the local competent liaison office or a representative for a respective German trade fair;
  • in case of no such office: issued by the fair organizer directly;
  • please submit the letter in original and one copy;
  • please provide us with the address of the hotel you will be staying in;
  • Visitor entrance ticket for the trade fair to be visited in Germany (if advance purchase of ticket is not possible, please provide the confirmation by the fair organizer that the visitor ticket will be available only upon arrival at the trade fair grounds)

7. Flight reservation of air ticket
return or round trip for max. 90 days from/to Pakistan and the member states of destination
8. Covering letter / letter of business references
Covering letter must be issued by your company/employer; stating your designation/position; stating how long you have been working with this company; stating the purpose of the trip and specify whether the sending company will cover the travel expenses and accommodation
9. Letter of recommendation/certificate
issued by a Chamber of Commerce & Industry (if applicable); please submit the original and 1 copy
10. Passport copy of page 1 and 2
11. Copy of all refusals (if any)
12. ID card copy (CNIC)
copy must be A4 size

13. FRC (Family Registration Certificate issued in English by NADRA),

Marriage Certificate (if applicable),

Birth Certificate for minor applicants

14. Complete list of children
Download List of Children Template here
15. Completed list of relatives living abroad
16. Security declaration
Download Security Declaration here
17. Appointment email
print out of the appointment e-mail should show the e-mail-address you have registered with for the appointment
18. Copy of all previous visas (Schengen/US/UK visas)

19. Personal bank statements of the past 6 months

20. Salary slips of the last 3 months / pension book

21. Company bank statements of the past 6 months
bank statements have to be duly signed and stamped by the bank

22. Federal Board of Revenue acknowledgement of tax returns

Please submit FBR acknowledgement of tax returns for the last two fiscal years before the application date
23. Bill of lading of the last few shipments to Germany/Europe

Original documents not needed will be returned with passport but only if copies are provided by applicant as requested

Obligation to declare cash in amounts of EUR 10,000 or more entering or leaving the EU

All travellers entering or leaving the European Union with €10,000 or more in cash must declare the sum to Customs from 15 June 2007. This initiative has been taken to assist the efforts being made at EU level to tackle crime and improve security by cracking down on money laundering, terrorism and criminality.

Important note !

Application forms are also available at the visa section - free of charge. Persons outside the visa section offering their services for the visa procedure neither work for nor work with the consent of the visa section. In case these persons do promise any favour regarding the issuance of a visa, please report to the visa officer at the counter.

Please note:


  • Visa fee:

    80 Euros (payable in PKR), 35 Euros (payable in PKR) for children between 6-12 years of age; no other charges except the visa fee is applicable; the visa fee will NOT be reimbursed if the visa is refused, regardless the reasons for the refusal.

  • Processing time is 15 calendar days minimum
  • Please appear on time and provide all required documents in the above mentioned order to save yourself, the officers at the counters and all of the other applicants time; the Embassy does NOT offer a copy service;
  • Please be informed that incomplete applications are more likely to be rejected! Applications will only be accepted and processed after the submission of all required documents.
  • The application form has to be filled out by typewriter/online (see website) and completely.
  • All applicants have to appear personally, unless they belong to the following category:


    whose biometric data had been taken for a Schengen visa application during the last 59 months
    -  are exempted from a personal appearance at the visa section.
    -  They can send a person of trust with their application form and the required documents. These documents need to be complete and arranged in the above mentioned order.

    (An authority letter, signed by the applicant, mentioning the full name and CNIC number of messenger who will be submitting the case on his/her behalf, and full name & passport number of the respective applicant is needed.)

  • Companies should send their employees in a group to apply for a visa.
  • Visa applications can be submitted weeks ahead of travel date but not earlier than

    6 months before the traveling date. Dates of validity on the visa sticker will be according to the dates as per application, reservations and travel health insurance.

  • Spouses (not involved in the business) accompanying their partners on a business trip/to a fair have to fulfill the requirements as for a tourist.
  • Original passports can be withdrawn after submission of application for travels into countries other than Schengen States during the processing time; please provide relevant proof of the travel (flight booking); please be also aware that the application will be on-hold until the passport will be resubmitted;
  • Visa applications of minors need to be signed by both parents/need to include the written consent of their parents/custodians (in case of guardianship please provide a current court order of custody and letter of consent of the biological parents if applicable); if one parent is deceased please provide a death certificate; if parents are divorced please provide a court order regarding child´s custody; parents/guardians who sign applications of minors need to provide their passport/CNIC copies with data and signature page; letter of school confirming current enrolment and approval of leave
  • Supplementary information or evidence may be requested in each individual case.
  • Adult applicants: passports need to be signed.
  • All photocopies should be A4 size (especially CNIC copies); copies should be readable.
  • The visa application form needs to be signed otherwise it is not a valid application.
  • Please be aware that documents in Urdu without English translation cannot be accepted.
  • Applicants are kindly asked to note that compliance with the aforementioned conditions does not automatically guarantee that a visa will be issued.
  • Even with a valid visa, the competent German border authorities may refuse entry into the territory of Germany. In such cases, the Government of Germany accepts no liability.

    Thank you for your understanding!

Additional content

Here you can download the list of required documents for business visas - trade fairs.

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