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Business/ trade fair/ exhibitor visa

05.03.2018 - Article

In order to speed up the procedure at the visa counter, you are kindly requested to present the documents exactly in the order as indicated in our document guide. 

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  1. Short-stay visa application form duly filled and signed by the applicant. Application_shortterm
  2. Two (2) recent photographs of the applicant, white background. Please check photograph specifications here.
  3. An invitation letter from the business partner, private or public organisation established in Germany, in the applicant’s name and indicating the purpose and trip dates. 

    Visa for trade fairs: No invitation letter is required for Visitors and Exhibitors. Paid fair ticket as visitor or proof of stall booking, fair ticket, invoice and payment as exhibitor (for TDAP group participants as well), and hotel booking have to be submitted.
  4. Original signed letter of the applicant’s company/employer stating name, position, salary, duration of employment, address and contact numbers of the employer, purpose and duration of visit to the Schengen state(s). Proof of business contacts, e.g. export papers, etc.
  5. Supporting documents of the company's/organisation’s income:

    - Original bank statements of the last six months

    - National Tax Number Certificate (NTN) for the previous two years and proof of income tax payment (FBR)

    - Chamber of Commerce Certificate valid for the current year

    - Recommendation for business visa from the Chamber of Commerce
  6. Confirmed hotel reservation and copy of flight reservation.
  7. An ordinary passport or other recognised travel document valid for at least three months from the expiry date of the visa applied for. This document must have at least two empty pages. Please bring previous passports, if any, and attach with application copies, on A4 size paper, of used pages, copies of Schengen, US, UK, Canada, Australia visas. Photocopy of your national ID card. Police report if previous passports lost.
  8. If you have been refused a visa by an Embassy or High Commission, written explanation about reason for trip and refusal letter.
  9. Supporting documents of personal income:

    - Original bank statements of the last six months

    - National Tax Number Certificate (NTN) for the previous two years and proof of income tax payment (FBR)

    - last three salary slips

    If the applicant is the proprietor of a company, he must attach:

    - Original bank statements of the last six months

    - National Tax Number Certificate (NTN) for the previous two years and proof of income tax payment (FBR)
  10. List of children. ListeKinder
  11. Appointment email confirmation and AMEX slip to return the passport.
  12. Declaration according to § 54 II AufenthG Sicherheits_fragBo_Eng
  13. Original AND copy of a travel medical insurance policy of not less than 30,000 Euros. The policy must cover medical and hospitalisation expenses for the entire period of valid stay on Schengen territory as well as repatriation costs. Consult valid list of authorized insurance companies in Pakistan as agreed by Schengen partners in Islamabad. 6_Health_insurances_Seite
    Declaration if long term visa applied. DeclarationHealthInsurance
  14. Third country nationals residing in Pakistan must provide supporting documents attesting to the legality and the authorized duration of their residence here.

Original documents not needed will be returned with passport but only if copies are provided by applicant as requested


Obligation to declare cash in amounts of EUR 10,000 or more entering or leaving the EU

All travellers entering or leaving the European Union with €10,000 or more in cash must declare the sum to Customs from 15 June 2007. This initiative has been taken to assist the efforts being made at EU level to tackle crime and improve security by cracking down on money laundering, terrorism and criminality.


Important note !

Application forms are also available at the visa section - free of charge. Persons outside the visa section offering their services for the visa procedure neither work for nor work with the consent of the visa section. In case these persons do promise any favour regarding the issuance of a visa, please report to the visa officer at the counter.



Additional content

Here you can download the list of required documents for business visas - trade fairs.

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